Project Overview
The Greek Ministry of Migration and Asylum initiated a project to construct new accommodation facilities on the islands of Lesvos and Chios. These facilities were to replace existing ones, addressing both the refugee crisis and improving the living conditions for refugees while enhancing local community security. The challenge was to ensure the project met all necessary technical specifications, timelines, and budget requirements while navigating complex regulatory and funding processes to secure project approval and successful tendering.
Consultant's Role and Approach
PLANET provided specialized consulting services to support the Ministry of Migration and Asylum throughout the project. The key activities included:
- Technical Specifications and Budget Review: Ensuring the completeness and accuracy of the technical specifications, price lists, and project budget, identifying any gaps or discrepancies that could impact project implementation.
- Project Schedule Evaluation: Reviewing the proposed project schedule to ensure that the timeline for project execution was realistic and achievable within the specified period.
- Funding Communication: Assisting in communicating with the relevant funding bodies, providing clarifications and additional information as necessary to ensure the project met funding requirements.
- Tender Process Recommendations: Advising on the most appropriate tender process to follow, ensuring it aligned with both legal requirements and the project's needs.
- Tender Documentation: Compiling a draft tender notice, special specifications, and both construction and operation contracts, ensuring clear, accurate documentation for bidders.
- Tender Process Support: Offering continuous support during the tender process, from document submission to the signing of the contract, ensuring all procedural steps were followed correctly.
By reviewing technical specifications, schedules, and budgets, and offering strategic advice on the tender process, PLANET ensured the smooth progression of the project, enabling the creation of secure, modern facilities to improve refugee living conditions and enhance local community safety.
Outcomes and Impact
PLANET's expertise ensured that the Ministry of Migration and Asylum had a well-prepared and structured tendering process for the construction of accommodation facilities in Lesvos and Chios. The technical and budgetary checks, schedule evaluations, and comprehensive tender documentation helped secure the necessary approvals and facilitate the smooth execution of the project. Ultimately, the new accommodation facilities were set to improve refugees’ living conditions, while addressing migration challenges and enhancing security in the local communities.
